RingCentral Fax is an online fax solution that enables companies to avoid the bulkiness of paperwork and maintenance costs of fax machines and charges of phone lines. It allows users to select files from other cloud platforms and send them as faxes.
Key features include adaptable faxing, advanced functionality, no work interruptions, enhanced security, and online accounts and fax logs. RingCentral Fax receives faxes in the email’s inbox and stores them in an online account for users. Moreover, it is well-integrated with different Cloud storage platforms such as Dropbox and Google Drive to ease access to files.
RingCentral Fax secures all incoming and outgoing faxes and keeps them encrypted in the user’s online account. The platform allows users to preview faxes before printing them and sends fax alerts when a new fax is received in the email. It also enables users to create fax groups and send a fax to all of them in a single click.
It has a free trial for new customers and also comes with a paid version with different price plans. Training is provided through documentation and webinars, while technical support is available online.
#1 GFI FaxMaker
GFI FaxMaker is an online fax solution for companies that automatically sends and receives faxes via APIs, email, and different methods for inbound routing. The platform reduces the hassle of fax machines and is easy-to-use. The platform works simply, i.e., login to the web platform, fill the content with fax and attachments (if any), and click send – it’s gone.
It allows the users to send faxes directly from their email application just by attaching a fax number with ‘@faxmaker.com’ in the ‘To’ box. GFI FaxMaker enables faxes to pass through the OCR module that allows a quick search of faxes and retrieving them. The faxing protocols of this platform make it a secure service for sending faxes, and the GFI Archiver enables tracking and retrieval of previous faxes.
GFI FaxMaker provides users with fax reports, and it saves time for printing and binding of paper-based sending. Moreover, administrators can set the routing rules for all incoming and outgoing faxes based on fax lines, phone numbers, etc. The platform offers a free trial and a paid version, while technical support is available during business hours and online.
MyFax is an online platform that enables the sending and receiving of faxes from any device. This digital platform makes faxing quick and easy by reducing the hassle of fax machines, printing, and scanning of documents.
The platform sends faxes directly to the user’s email inbox and does not require any downloadable software or separate hardware. Moreover, it works efficiently and compatible with all devices, from laptops to tablets. Furthermore, the service archives all the faxes online for later use. It accepts almost all kinds of document files like PDF, TIFF, or DOC.
MyFax has international and toll-free fax numbers to access worldwide customers. It allows users to scan the documents through the device camera and digitize it for faxing. It offers users to share fax with multiple recipients. The service comes with a 30-day free trial and a paid version, while technical support is available 24/7.
#3 Nextiva vFax
Nextiva vFax is a fax service that allows sending and receiving of electronic faxes through any device from anywhere. This platform frees companies from fax machines and paperwork. It does not include failed faxes in the usage of users, while the user ‘pool’ is used for both inbound and outbound faxing.
Nextiva vFax provides world-class security with 256-bit SSL encryption to keep the information secure. Users can send or receive faxes through any platform, either PC, mobile device, or a tablet. All faxes are save in a single place, and users can access it from any browser. Moreover, the transition to Nextiva vFax does not disrupt the process, and users can keep their old number and information.
The platform gives alert whenever faxes arrive, and all faxes received in the inbox of the user’s choice. It is scalable and adjusts itself with the change in the volume of faxes. Moreover, Nextiva vFax reduces the monthly faxing cost of companies by 80 percent. The service has a 30-day free trial and a paid version, while customer support is available 24/7.
#4 Biscom FAXCOM
Biscom FAXCOM is a cloud fax solution that enables companies and users to send faxes through email. The platform allows the users to send faxes both from mobile and desktop platform easily with the email. It saves time, protects the privacy of companies, and reduces the costs of paper or maintenance of fax machines.
The application enables the sending and receiving of faxes with an email from Gmail, Outlook, Office 365, and other platforms. Biscom FAXCOM allows the users to receive faxes as PDF files and offers users to send faxes with the platform’s simple email client integration.
Its working is straightforward, i.e., open the email, attach the file, compose it, and hit the send option. Cloud technology allows users to send faxes from anywhere with an internet connection and a web browser. Key features include Deliver management, Whitelisting/Blacklisting, Automated Routing, and Archiving or Retention.
The platform provides non-stop faxing even when the servers are upgrading and enhanced automation tools for integration with workflows. Training is available through webinars and online, while technical support is provided online and 24/7.
Sfax is a cloud platform that offers faxing services for healthcare to send HIPAA-secure faxes from anywhere. The platform enables the health staff and professionals to annotate and digitally sign faxes without physically printing them. It provides SSAE 16 type 2 data centers to keep the faxes protected with secure encryption.
It is an excellent solution for those people who are always traveling as they get faxes right on their devices. Sfax eliminates the costs of telecom lines and maintaining of fax machines by providing internet cloud faxing facility. Moreover, paper faxes are more prone to risk and compromise the privacy of users while with Sfax, all faxes are secure.
The platform allows the administrators to have full control of their faxes and portal by setting access and permissions to other staff members, and Sfax generates reports for efficiency improvement. Moreover, users can have a single fax account for all of their locations, which reduces the cost of multiple accounts. The platform comes with a 14-day free trial and a paid version, while training is provided online, and technical support is available during business hours and online.
mFax is a cloud-based fax solution for sending and receiving faxes from any device. All of the faxes are encrypted, whether in the system or those were sent. Moreover, audit trails, user authentication, and intrusion detection are built-in features to protect users’ data.
Users can send and receive faxes right from their email inbox with the mFax secure web portal, so there is no need to install any additional software. From its mobile-friendly portal, users can manage their account, send faxes, and can view their fax history. The solution provides developer-friendly API that allows quick integration and automation of fax processes, and an advanced admin portal enables users’ full control over their fax solution.
Key features of mFax are Automated Routing, Archiving or Retention, and Delivery management. Moreover, all the faxes received or sent are saved in a secure cloud. mFax offers a 14-day free trial and a paid version, while training is provided online and in-person, and technical support is available online and 24/7.
HelloFax is an online service for sending and receiving faxes through computers. The need for fax machines ended with this service, as everything completes through desktop platforms like an email. It delivers received faxes in the form of PDF files, and sending of faxes just required the file and the fax number of the receiver, nothing else.
The service allows a user to set up as many fax lines as needed and can route inbound faxes according to the will of users. It has integration with other Cloud platforms that enable the retrieving of files from these platforms and even send them as fax directly from there. Moreover, HelloFax provides a bank-grade level of security, and all of the faxes are encrypted and keeps everything confidential.
The platform is extensively scalable and can send or receive any volume of faxes. The faxes arrive directly in the users’ inbox in the PDF format, and users can send faxes to multiple people. HelloFax comes with a free and a paid version with different pricing plans, while technical support is available online.
eFax is a cloud fax solution that enables the companies and staff to send and receive fax through computers, phones, and tablets. The software reduces the cost of bulky fax machines, toner, paper, and maintenance charges. This solution streamlines the process of sending and receiving faxes and improves the overall productivity of the company.
The platform allows the users to sign the faxes either by swiping a finger across the mobile screen or just place a saved signature for the authentication of faxes. eFax is integrated with different applications like iCloud, Google Drive, and Dropbox, which allows quick access to the files for faxing. Moreover, it ensures the security of users’ faxes through its enhanced security technology that keeps the received faxes encrypted from another site, and users can download it from there.
eFax allows users to share large files that are difficult to send by email up to 20 recipients and offers a secure online storage platform for all inbound and outbound faxes. eFax has a paid version with monthly and yearly charges. It supports both Android and iOS mobile devices, while technical support is available 24/7.
#9 XM Fax
XM Fax is a file exchange solution that provides companies and users with secure transmission of their highly sensitive documents, including contracts, financial statements, transcripts, legal notices, etc. The platform enables the users to receive faxes directly to email with greater security, stores all faxes online, and users can view them from any device.
The platform reduces cost, as no fax boards required, no analog phone lines needed, and eliminates the cost of the legacy of fax hardware. It has advanced security features and enables compliance with regulations, for example, GDPR, SOX, HIPPA, etc. XM Fax is easy-to-use as it has various integrations like Outlook, etc. and it is compatible with mobile applications.
Fax deletion feature reduces the risk of a breach and allows the system to configures with zero retention. Moreover, the automated routing feature enables the users to send the fax to the desired person without any trouble. XM Fax is available as Cloud, on-premise, and hybrid deployments.
It is used by departments like Healthcare, Education, Legal, Financial, Retail, etc. In short, sending faxes through this software are as comfortable as sending emails. XM Fax comes with a free trial and a paid version, and technical support is available via phone and email.
#10 OpenText RightFax
OpenText RightFax is a fax automation and document distribution platform that offers users to share the documents in the form of email without any fax machine. It integrates with most of the business applications and maximizes employee productivity, ensures information security, and reduce paper and fax machine-related costs.
The platform comes with an MFPs feature that enables the users to streamline documents scanning and their distribution by fax and email. Moreover, the EMR integrations allow the users to transmit faxes directly from virtually any EMR system securely. It also provides encrypted faxes, both at-rest and in-flight, to keep the documents secure. OpenText RightFax comes with an Audit Trail feature that enables the users to track the documents in real-time to ensure regulatory compliance.
OpenText RightFax enables the users to send and receive documents from different sources such as cloud or telephone connections and eliminates the use of costly fax machines. Moreover, the production fax automation feature offers users automation of the delivery of invoices and purchase orders from CRM and ERP systems. Customer support is available online and 24/7 and comes with a paid version.
#11 OpenText RightFax Fax Server
OpenText RightFax Fax Server is a fax server solution that enables companies to streamline their business processes, decrease their costs, maximize their productivity, and increase their security. It allows the robust communication ecosystem that shortens business cycles, supports any enterprise fax requirements, and increase speed revenue for companies.
The platform offers modern, and flexible deployment options, including fully managed services to meet business needs. To streamline fax-dependent business processes, it has packaged integrations like OpenText, Microsoft Exchange, SharePoint, IBM Notes, etc. OpenText RightFax Fax Server has an analytics feature that optimizes the fax capacity and avoids bottlenecks.
The platform tracks all stages of the fax lifecycle and provides extensible and scalable growth options to meet the business needs. It enables paperless digital faxing that reduces costs and maximizes productivity.
The integration feature of OpenText RightFax Fax Server with email and other application allows easy and fast e-faxing. With its reliable, consistent, secure, and safe communications, it improves customer satisfaction and increases the speed of transactions. Technical support is provided 24/7 through its website portal and online.
#12 OpenText eDiscovery
OpenText eDiscovery is a reputable software program that helps enterprises to collect, preserve, review, produce, and analyze electronically stored information. The software streamlines the regulatory request litigation, government and internal investigations, and other compliance and legal needs. OpenText eDiscovery based on artificial intelligence that permits effective machine learning, automation to reduce data volumes, and advanced analytics.
The Platform accelerates the legal review to achieve better outcomes and is enhancing usability and automatic entity identification. There are multiple features on offer that are advanced analytics, automates legal hold and preservation, multi-language support, business intelligence, integrations with enterprise systems and cloud applications, and more to add. OpenText eDiscovery Suite comes with several benefits that follow end-to-end discovery, self-service, flexible deployment, data security, data-driven insight for better decision making, and much more. Besides, OpenText eDiscovery software solutions reduce costs and risks by empowering your legal teams to access ESI.